Privacy Policy

Introduction

Read this privacy policy carefully before browsing this app or using any of the Meeting Assistant Tool App services. Your continued use of this app indicates that you have both read and agree to the terms of this privacy policy. You cannot use this app if you do not accept this privacy policy. All sections of this privacy policy are applicable to both Meeting Assistant Tool App members and browsers unless the section expressly states otherwise.

Information we may collect from you

When you visit the app, we may collect certain information that is not personal information, such as your Internet Protocol ("IP") address, operating system, browser type, and internet service provider. This type of information does not identify you personally.

When you register on the app, we may also collect personal information that you provide to us. For purposes of this privacy policy, "personal information" shall mean any information of a personal nature by which you can be identified as an individual, such as your name, postal address, email address, telephone number, home country, postal code, fax number, gender, age, financial details, and/or company name.

Privacy policy

For the purposes of this section, personal information will be understood in accordance with the definition provided in the Protection of Personal Information Act 4 of 2013 ("the Act"). Meeting Assistant Tool also subscribes to the principles for electronically collecting personal information outlined in the Act, and the further legislation referred to therein. We endeavour to ensure the quality, accuracy, and confidentiality of personal information in our possession.

In adopting this privacy policy, we aim to balance our legitimate business interests and your reasonable expectation of privacy. Accordingly, we will take all reasonable steps to prevent unauthorized access to, or disclosure of, your personal information. However, it is impossible to guarantee that your personal information shall be 100% secure.

Users, when using the app, may be asked to provide the following personal information:

• First name
• Last Name
• Email
• Age
• Identity Document/ Passport number
• Physical address
• Phone number
• Language
• Company/CC/business name
• Company/CC/business registration number

We will attempt to limit the types of personal information we process to only that which you consent to (e.g., in the context of online registration, newsletters, message boards, surveys, polls, professional announcements, SMS, MMS, and other mobile services). To the extent necessary, your agreement to this privacy policy constitutes your consent as contemplated in section 69 of the Act.

We will not collect, use, or disclose sensitive information (such as information about racial or ethnic origins or political or religious beliefs) except with your specific consent or in circumstances permitted by law.

By agreeing to this privacy policy, you consent to the use of your personal information in relation to:

• The provision and performance of services
• Informing you of changes made to our app
• Responding to any queries or requests you may have
• Developing a more direct and substantial relationship with users
• Developing an online user profile
• Security, administrative, and legal purposes

Although absolute security cannot be guaranteed on the internet, Meeting Assistant Tool has in place up-to-date, reasonable technical and organisational security measures to protect your personal information against accidental or intentional manipulation, loss, misuse, destruction, or unauthorised disclosure or access. While we cannot ensure or warrant the security of any personal information you provide us, we will continue to improve these measures over time in line with legal and technological developments.

We store your personal information directly or in a central database. If this database is in a country without substantially similar personal data protection laws, we will take the necessary steps to ensure your information is adequately protected.

Your information will not be stored longer than necessary for the purposes described or as required by legislation.

The personal information collected shall only be accessed by Meeting Assistant Tool employees, representatives and consultants on a need-to-know basis, subject to confidentiality obligations.

Meeting Assistant Tool reserves the right, but not the obligation, to monitor or examine information and materials, including any app link you publish or submit. You are solely responsible for content published by you.

We do not accept users under 18 years of age or those without the legal capacity to be bound by this policy.

We will not sell, share, or rent your personal information to any third party or use your email address for unsolicited mail. Any emails from Meeting Assistant Tool will only relate to service provision.

Log files

When you visit the Meeting Assistant Tool app, even if you don't create an account, we may collect information such as your IP address, ISP, browser, referring app, pages visited, visit duration, and other demographic/system data. This data is anonymised and aggregated, but may be identifiable when combined with other information you supply. It is used internally and not shared, unless explicitly permitted by you.

Cookies

Meeting Assistant Tool uses cookies. A cookie is a small file stored on your computer or smartphone by your browser. The app uses:

• Session cookies: Temporary cookies that maintain session state and expire when you close your browser. These are essential for the app's core functionality.
• Permanent cookies: These remain on your device and store a unique code to identify you as a user. They do not store personal information. These cookies enhance the browsing experience but are not essential.

Application of the Electronic Communications and Transactions Act 25 of 2002 ("ECT Act")

Data messages (as defined in the ECT Act) will be deemed received by Meeting Assistant Tool when we respond. Messages from Meeting Assistant Tool are deemed received under section 23(b) of the Act. Electronic signatures, encryption, or authentication are not required for valid electronic communication.

Users warrant that data messages sent from their electronic devices are authorised by them.

Legal and contact information

This app is owned and operated by Noldor Technologies (Registration Number: 2015/336648/07), a private company operating in accordance with the laws of South Africa.